Get Involved
Rapidly evolving technologies are a game-changer in the way we work, employ others, generate income, and make use of our free time. The new rules of the game are currently being shaped, globally and locally.
By organizing a Regional Reshaping Work event in your city you will be joining our network of creative leaders on a mission to transform and steer the way technologies impact the way we work. Reshaping Work will support your team along the way with guidance, templates, and useful resources. Our main goal is to facilitate and promote an international network and to share the best practices between the cities.
We welcome event proposals on topics related to the platform economy, artificial intelligence, virtual reality, cyber security, and other cutting-edge topics that have an impact on the future of work.
Are you a forward-looking and creative organization who strongly believes in the power of events, to inspire and transform the world of work & innovation? Then weâd love to connect! Contact us by sending an email to regional@reshapingwork.net
Organizer’s Guide
Quick Jump:
What is Reshaping Work?
How is Reshaping Work funded?
What is Regional Event?
Who do I need in the organizing team?
What are the responsibilities of the organizer of a Regional Event?
What are the responsibilities of the Reshaping Work?
How to choose the dates for your event?
How to choose a venue?
What is a Call for Papers and how to launch it?
How to build the program for a Reshaping Work event
What are the guidelines when choosing a partner?
What is Reshaping Work?
Reshaping Work is a non-profit initiative headquartered in Amsterdam, which took off in 2016 in order to bring different stakeholders together to jointly discuss the future of work and find ways to shape it.
Reshaping Work conference discusses the most prominent issues in regards to the platform economy, and digital innovations more broadly. This intimate event gathers 200-250 people for continental-level conferences (the European-level conference is held every October in Amsterdam), while the regional-level events are confined to 100-150 experts on the topic, who have interest or stakes in a particular geographic region.
Reshaping Workâs core objectives:
- Bring different parties together to jointly discuss the pressing challenges posed by digital technologies and innovations in regards to the future of work, and find ways to shape it.
- Reshaping Work is an interdisciplinary and multi-stakeholder event.
- Reshaping Work strives to give a voice to all â academics, business leaders, policymakers, labor organizers, as well as workers
How is Reshaping Work funded?
Reshaping Work is a non-profit project – every cent of income goes into creating the best possible experience for participants and online network. Weâre always keen to hear from partners and sponsors who can help us continue to create this very special project. Get in contact with us for more information about the benefits of becoming a partner!
What is Regional Event?
Reshaping Work Regional is an edition of independently organized events that bring together leaders from across industries to discuss the intersection between the future of work and innovative technologies of a particular locality. The objective of Regional Reshaping Work is to share the best practices between cities and promote an international network. Reshaping Work supports Regional events with general resources and guidance.
Who do I need in the organizing team?
We recommend the team to consist of a conference director, a head of the scientific committee, 2 program coordinators (e.g. academics) and 2-3 people responsible for the logistics of the event (e.g. an operations manager, an events assistant, and a communications leader).
What are the responsibilities of the organizer of a Regional Event?
As an organizer, you are expected to create a Reshaping Work experience for your attendees by protecting the objectives mentioned on the previous page. The organizer has the responsibility of putting together a team, curating the program, promoting de event, handling the budget and following the rules and guidelines on the contract.
What are the responsibilities of the Reshaping Work?
Reshaping Work supports the organizer with marketing, consulting, and promotion to ensure for the highest quality standard. The responsibilities of Reshaping Work include:
- Providing the website domain and host: ââwww.city.reshapingwork.netââ. As well as one email ââcity@reshapingwork.netââ
- Providing website setup, basic design and login information
- Access to our extensive network of experts
- Access to design templates e.x. newsletters, social media posts, program etc. Social Media posts from Reshaping Work channels about your eventâs main announcements e.g. Call for papers, Ticket sales, Speakers etc.
- A guidance and quality control support via online meetings and emails, Guidelines, templates and other resources regarding budget, a timeline of tasks, newsletter templates, email templates etc.
- A presence of a member of Reshaping Work at your event
- Editing the interviews to experts for the ââFuture of Work Insidersââ series
How to choose the dates for your event?
Please note that your proposed date cannot be within less than 8 months, due to projected organizing time. We recommend a one-day or a two-day event to take place on Thursday and Friday so that participants coming from abroad can stay over for the weekend.
How to choose a venue?
We recommend the venue to have:
- A capacity for 100-150 guests in the main room
- At least 2 additional rooms with the capacity of 30-40 people each for breakout sessions (academic paper presentations/roundtables)
- Internal catering
- Adequate audio and sound equipment
- Central location or at least with hotels nearby for guestsâ convenience
When searching for a location, look for âyoungâ, âentrepreneurial-lookingâ, ânon-conventionalâ place
What is a Call for Papers and how to launch it?
âCall for Papersâ refers to a call for scientific paper submissions. We recommend the scientific committee, which will draft the call for papers, to consist of at least 3 academics responsible for each of the three scientific divisions: Law, Business & Economics, and Sociology &Humanities.
How to successfully launch a Call for Papers?
- Send invitations to academics that you wish to include in your Scientific Committee
- Schedule a meeting with the scientific committee so that everyone understands their role as well as goals of the call (you might want to do these calls individually)
- Each division (e.g. Business & Economics), which usually has two members, should submit a half-a-page call for their particular division
- The Head of the Scientific Committee is responsible for putting all the different calls together into one coherent Call for Papers
- Publish the call on the website and advertise it at conferences, social media, university website, and via personal connections
- Once the deadline for submissions closes, distribute the papers among the scientific committee together with scoring sheets (provided by Reshaping Work)
- Send acceptance and rejection letters
- Group the papers by a topic (not division) and assign a chair to each session
- Each parallel paper session should be 1.5-hour long and hosted by a chair, who is affiliated with a university. The chair introduces the speakers, tracks the time and inspires the discussion after the session.
See 2019 Call for papers
See 2019 Scientific committee
How to build the program for a Reshaping Work event
Following the program of Reshaping Work is not mandatory; whatâs more, organizations are expected to come up with novel session formats but the principal value of a multistakeholder event giving voice to all must remain intact. We Recommend:
What are the guidelines when choosing a partner?
- No principal partners (everyone is equal although they might donate a different amount)
- No guarantee of a speaking spot; although our partners are often actively involved, we do not want the sponsorship to guide the content quality of the conference
- Select respected companies (those that will reflect the reputation of your conference as well)
In order to keep the communication centralized, the Licensee cannot contact the companies that are already sponsoring Reshaping Work, however, we would be happy to connect you or offer package deals.